Cataloging


DoNeatThingsWithYourStuff
Image viewer and collection manager.
© Thistle Cottage Software. All rights reserved.

Table of Contents:

1. Scope and Objectives
2. Why bother?
3. Keywording and searching 1
4. Keywording and searching 2
5. Individual keyword
6. Reusing a keyword
7. Apply keyword to multiple items
8. Keyword groups
9. Removing a keyword
10. Changing a keyword
11. Searching - simple
12. Searching - complex
13. Does putting a photo into a playlist mean I can't use anything else on it?

1. Scope and Objectives

In this session we will learn how easy it is to catalogue our collection of pictures by using "keywords" to describe them, and how we can then very easily find all the photos we're looking for in one hit with a very simple, powerful and quick search.

2. Why bother?

Easy:

So you can find them again!!

A directory, or a cd, or indeed a photo album, are all examples of two-dimensional filing systems.

That is, they're great if you always want to look at your photos in the same order in which they've been filed, for example by year or by location.

But what if you then want to find all the photos containing a particular person, or an object? It could take forever!

That's why DoNeatThingsWithYourStuff provides a THREE dimensional filing system.

As long as every photo is listed in at least one playlist (they can be in as many as you want), and keyworded appropriately, ALL the ones your looking for can be found immediately, even if you have tens of thousands of photos spread over hundreds of cd's.

All possibilities are covered and you can instantly find all the photos you're looking for - easy!

3. Keywording and searching 1

Currently, the more photos you collect, the harder it is to find all the photos that are pertinent. Right?

Say you've got all your photos organised on your pc by date - or maybe by country. How would you then find all the photos with your grandson "Johnny" in? Or all the ones that have "red butterflies"?

DoNeatThingsWithYourStuff will do this for in the blink of eye. Easy.

In this example, "Johnny", "red" and "butterfly" are all keywords (which just means they can be used to describe the photo). You only ever need to type in a keyword once, then you can tell DoNeatThingsWithYourStuff that one or more 'keywords' apply to one or more photos simply by clicking on them.

Classifying your collection becomes child's play - play the photo, click the keywords. You can add whole groups of keywords to whole groups of photos in a single operation.

4. Keywording and searching 2

To find photos again (which is the reason for classifying) - even if they are distributed over many directories, multiple databases (as many as you want) or a myriad of cd's, you just click on the keywords you're interested in, hit "search" and DoNeatThingsWithYourStuff will build you a new playlist (which you can save if you wish) accessing all the relevant photos.

A big problem just disappeared.

5. Individual keyword

/tutorials/spkeywordpanel.jpg

Let's get started. You will be surprised how quick and easy it is.

This picture shows the keyword panel once a few pictures have been keyworded. To start:

Note:-the little blue triangle in the top left will cause the panel to shrink("roll-up") and expand again - this is useful if you're short of space and can't see photo and panel at the same time.

6. Reusing a keyword

Now play the next picture. Hopefully we will be able to reuse some the keywords we entered before.

If yes, then click on an existing keyword to apply it to this photo.

You may also need to add a few more new keywords to describe this picture.

You only ever need to type a keyword once - once entered, the playlist remember it and to apply it to a different picture you just click on it.

Try this with a few pictures in succession, adding new keywords as necessary and clicking on existing ones as applicable.

7. Apply keyword to multiple items

/tutorials/spkeywordpanel.jpg

If you set the radio button in the top right corner to "all selected", and then click on a keyword, or enter a new one, that keyword will be applied to all selected photos.

This is a great timesaver and can be used most effectively if you're looking at a page of thumbnails at the same time.

So if take 20 photos of Greece you could apply that keyword to all of them in one click.

If you play a thumbnail page, everything will be de-selected. You can then select and deselect playitems by clicking on their thumbpages and apply keywords to either individual pictures or whole groups of selected playitems. Once you get the hang of it, thisareally simply and quick way of classifyingyour photos.

8. Keyword groups

/tutorials/spkeywordpanel.jpg

There is another great timesaver - Keyword Groups.

Let's say you keep applying a couple of the same keywords to lots of photos. In this example, "blue sky", "red arrows" and "standing stones".

Once the keywords are applied to a photo, simply click on "Save this set as a keyword group", this moves them to the keyword group list as shown.

The whole group can then be applied (either to single playitem or a group of selected ones) with a single click.

9. Removing a keyword

To remove a keyword from a playitem:

1. Play the playitem

2. Show the keyword panel by selecting menu item 5.Keywords or by pressing "Edit" on the basebar controls and then "keywords"

3. In the right hand box (listing the applied keyword) simply click on the one you want to remove.

10. Changing a keyword

/tutorials/spkeywordpanel.jpg

To change a keyword (for example if you mis-typed it or you want to change it for a more appropriate one):

1. Play the playitem

2. Show the keyword panel by selecting menu item 5.Keywords or by pressing "Edit" on the basebar controls and then "keywords"

3. Click on the keyword you want to change.

4. Click on the "Edit existing keyword" button and retype the word you want.

The program will change every existing occurrence of the original keyword.

11. Searching - simple

DoNeatThingsWithYourStuff remembers keywords via the playlist.

So, if you start up DoNeatThingsWithYourStuff and open a playlist, allof the keywords used by that playlist will be added to both the keyword panel(for re-use) and the searchoanel.

If you open up other playlists, their keywords will also be added. This makes searching very easy.

Click on the menu item 6.Search then a.Search open playlists and databases.

Click on any keyword and it be be listed in the "Search for" box.

Click on the "Search now" button.

Answer "no" to the question "Do you want to save the search results as a playlist". (You could save it if you want, but since we're just playing there isn't much point)

At the bottom of your contents list a new playlist will be added listing your search results.

12. Searching - complex

You can add more words from the search list if you like, and you can also tell the program to search for ANY of the listed words or ALL of them.

If you set it to "ALL", only playitems which contain all of the listed words will be found. If it is set to "ANY", playitems will be found which contain any single or combination of those keywords.

If you don't get as many results as you expected, or too many, check that you have this set correctly.

If, instead of just clicking on a keyword, you hold the "alt"key down, it will go into the "exclude" list. So, in the example above, we're saying we want all the playitems which contain "repair" except those that also say "wolf".

To remove a keyword from either the "search for" or the "exclude" lists just click on it.

Finally, you can search not only keywords, but also names, descriptions and captions. If the word you want to search for is not listed because it isn't a keyword, simply click on the "Add a new search term" button.

13. Does putting a photo into a playlist mean I can't use anything else on it?

The answer is a simple and emphatic "NO".

By putting a photo into a playlist all you're doing is literally listing it. Just as if you were to make a list of all your books at home.

The photo still exists on your hard drive (or cd) and can still be accessed by any other program you want to access it.